First, it prevents you from having a true list of actually unread emails. “I treat ‘unread’ or ‘starred’ messages as my actionable items list, which is just as good as archiving”Ībusing the “Unread” feature to keep emails around that you actually did read but just haven’t finished handling / responding to yet is unwise for two reasons. Archived mail is not lost, it can still be easily browsed and searched. “I keep emails in my inbox so I can find them later easily”Įmails are still searchable even when archived, and you can see all those messages in Gmail under All Mail. You’d have to click Back anyway so it’s 0 additional steps to archive a message instead. The thing is, it’s not really an extra step to archive an email once you’re done with it! From Gmail it’s a single keyboard shortcut or a single click of the Archive button. I know that not everybody is used to archiving their email, but I’d like to make a case to you that it’s not any more difficult and that if you give it a shot, it will really help your workflow. First, let me address the top 3 reasons people usually give for why they don’t archive currently: I believe there is really no downside to becoming a Type #2 person and only upside. I have made my case to several people over the last few years and all of them that have ever tried it have thanked me later. But I have heard all the reasons and still strongly believe all Type #2 people would be better off if they become Type #1 people. You may be thinking, “who are you to tell me how to manage my email!?” It’s true, I have no right to that, and I understand that different people have different workflows. If are a “never archive anything” type person, I’d like to make a case for why you should become an “inbox zero” type person and archive emails when you’re done with them. If you’re a Type #1 person, you can stop reading now. People who leave all incoming email in their “inbox” forever but use “Mark as Unread” or Star/Flag message to indicate items still requiring action.People who archive incoming emails when they are finished with them, and try to achieve “inbox zero”.
There are two types of people in this world:
0 kommentar(er)
